Executive Assistant

• Location Billund, Denmark

• Job ID 0000015710

• Category Administration, Facilities & Secretarial

Job Description

#li-ml2

Are you an experienced Executive Assistant, motivated by delivering high level service and support?

Bring your expertise, forward-thinking mentality, can do attitude and your ability to navigate in a fast-paced environment to support our Vice President of Social Responsibility!

No relocation assistance is offered for this position.

Core Responsibilities

• Calendar management including time allocation for preparation and reflection and some inbox management

• Proactive assessment of upcoming needs and workload challenges, suggesting solutions and taking appropriate actions

• Coordination of Leadership Team meetings: preparing agendas and collecting pre-read material for meetings to ensure efficient meetings; maintaining action logs and following up on actions to ensure follow-through

• Own Leadership Team SharePoint: ensure clear file structure with easy navigation

• Support Global Core Processes to ensure VP is on top of and delivers on key processes - People, Finance & Comms plan (e.g. System support, PO support, track various spending etc.)

• Coordination of travel arrangements (booking hotels, flights, etc.), incl. management of travel expenses

• Handling of internal and external requests from various partners

• Coordination of other Social Responsibility (SR) related events, workshops and activities, such as SR Matters, team meetings etc.

Play your part in our team succeeding

The SR team plays a critical role in ensuring the LEGO Group have a positive impact through bringing learning through play to children in our communities, online and offline, and by protecting and enhancing children's rights in everything we do as a company.

With your can-do and positive attitude, you strive to make a real difference to those you support – but also to challenge as and when needed. You enjoy being the go-to person and are always willing to help your colleagues with a smile. You are pro-active, work independently and thrive with juggling multiple priorities at once.

Do you have what it takes?

• University degree in communication, linguistics, business Administration or equivalent experience

• Advanced English skills, both written and spoken

• Proven experience as an Executive Assistant for senior leaders within a global organization

• Exceptional communication and collaboration skills and the ability to build relationships quickly and effectively, leaving a lasting impression on those you engage with

• Proven ability to independently manage multiple priorities and prioritise own work

• Strong track record of producing results and completing tasks within a given timeframe

• Experience planning and delivering meetings and events

• Being used to working with a diverse group of stakeholders

• The ability to handle and maintain high-level of confidentiality

• Proficiency in MS Office suites, especially Outlook, OneNote, SharePoint, PowerPoint

What’s in it for you?

Here are some of what to expect:

• Family Care Leave – We offer enhanced paid leave options for those important times.

• Insurances – All colleagues are covered by our life and disability insurance which provides protection and peace of mind.

• Wellness – We want you to be your best self, so you'll have access to the Headspace App and lots of wellbeing initiatives and programmes run by local teams where you are based.

• Colleague Discount – We know you'll love to build so from day 1 you will qualify for our generous colleague discount.

• Bonus – We do our best work to succeed together. When goals are reached and if eligible, you'll be rewarded through our bonus scheme.

• Your workplace –When you join the team you'll be assigned a primary workplace location i.e. one of our Offices, stores or factories. Our hybrid work policy means an average of 3 days per week in the office. The hiring team will discuss the policy and role eligibility with you during the recruitment process.

Children are our role models. Their curiosity, creativity and imagination inspire everything we do. We strive to create a diverse, dynamic and inclusive culture of play at the LEGO Group, where everyone feels safe, valued and they belong.

The LEGO Group is proud to be an equal opportunity employer. We are committed to equal employment opportunity and equal pay regardless of e.g. race, colour, religion, sex, national origin, sexual orientation, disability or gender identity.

The LEGO Group is fully committed to Children’s Rights and Child Wellbeing across the globe. Candidates offered positions with high engagement with children are required to take part in Child Safeguarding Background Screening, as a condition of the offer.

Thank you for sharing our global commitment to Children’s Rights.

Just imagine building your dream career.

Then make it real.

Join the LEGO ® team today.