Description

While the full salary range for the Administrative Coordinator - Detention Services position is $22.50 - $33.76 hourly / $46,800.00 - $70,220.80 annually, the anticipated hiring range is $24.08 - $28.13 hourly / $50,086.40 - $58,510.40 annually. GENERAL STATEMENT OF DUTIES: Under the general supervision, the Administrative Coordinator - Detention Services performs a variety of complex technical, clerical and administrative duties. This position requires the ability to multi-task, plan an organized work schedule, effectively use computers and departmental software, and perform daily administrative tasks efficiently and productively. Duties

EXAMPLES OF ESSENTIAL FUNCTIONS: The following duty statements are illustrative of the essential functions of the job and do not include other non-essential or marginal duties that may be required. Performs a variety of high level administrative functions; develops, composes, transcribes various documents, reports and memoranda requiring accuracy and considerable knowledge of the Sheriff's Office and section policies and functions. Serves as the Payroll Administrator for the Detention Services Bureau, which includes monitoring bi-weekly payroll entries and communicating with managerial staff to ensure the correct information has been submitted in the InTime and SAP time keeping systems and processed in a timely manner. Investigates errors in the time recording system and elevates the problem to the appropriate channels. Acts as the point of contact for staff questions. Creates and builds employee shifts and patterns in InTime to include maintaining employee records, time banks and exporting of worked time to SAP to ensure proper payroll and time recording. Performs timekeeping duties for the Detention Services Bureau to include: schedule changes, FMLA, sick, vacation and overtime. Tracks and documents Workers Compensation, Military Leave, FMLA, and Modified Duty. Prepares specialized reports and maintains and updates databases relating to the core function of the Detention Services Bureau. Handles daily tracking of all pod log entries, collecting Incident Reports for use of force accidents and working with Risk Management for worker's comp approval and coding. Tracks and submits monthly Detentions accreditation summaries Tracks and maintains E-subpoena audits. Responds to inquiries and gathers information as requested from the public, Sheriff's Office employees and other law enforcement/governmental employees and applies procedural knowledge to determine the appropriate respons Collaborates with Human Resources to maintain the organization chart, onboard new employees, and update employee movement throughout the year. Schedules and/or coordinates meetings, meeting rooms and training requests, as required. Files and sorts a variety of documents, to include sensitive and confidential information. Scans, sorts, routes, and prepares mail and other documents for the assigned bureau or section. Maintains, distributes, orders and organizes office supplies for the assigned bureau or section. Reviews draft documents for punctuation, spelling, and grammar; makes or suggests corrections to drafts. Manages and maintains office equipment such as phones, copiers, printers and scanners. Arranges retirement parties and other events. Possesses a professional demeanor, excellent interpersonal skills and interacts effectively with others. Maintains regular and acceptable attendance at such level as determined at the Sheriff's Office discretion. Performs duties onsite, except those job duties that are customarily or by nature performed offsite. May be assigned other duties as necessary. Requirements

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES: Thorough knowledge of basic office methods and procedures, spelling, punctuation and grammar. Thorough knowledge of Agency operations, laws, rules, regulations and procedures. Knowl dge and ability to operate computers and commonly used computer software programs including Microsoft Office, as well as any other standard office equipment, as required by the position. Knowledge of FMLA, Workers Compensation, and Modified Duty leave laws. Ability to operate computers and commonly used computer software programs, as well as any other standard office equipment, as required by the position. Ability to prepare correspondence on routine matters and perform routine office management skills independently. Ability to maintain a high level of confidentiality. Ability to follow written and verbal instructions and communicate effectively in both verbal and written English. Ability to establish and maintain effective working relationships with superiors, co-workers and the general public. Ability to apply sound reasoning and decision-making. Ability to get along well with others. MINIMUM QUALIFICATIONS: EDUCATION: High school graduate or GED equivalent; additional vocational courses in office management are helpful. EXPERIENCE: Three (3) years of administrative assistant experience. OR Any equivalent combination of education and experience that satisfy the requirements of the job. CERTIFICATIONS / LICENSES: None. NECESSARY SPECIAL REQUIREMENTS: Must possess CPR and First Aid certification within the initial status period.