SENIOR CLERK - 64030745 (PENDING RECLASS)

Date: Apr 22, 2024

Location:

FORT WALTON BEACH, FL, US, 32547 FT WALTON BCH, FL, US, 32548

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .

Requisition No: 827669

Agency: Department of Health

Working Title: SENIOR CLERK - 64030745 (PENDING RECLASS)

Pay Plan: Career Service

Position Number: 64030745

Salary: $1,320.00 Biweekly

Posting Closing Date: 05/12/2024

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

OPEN COMPETITIVE JOB POSTING

Your Specific Responsibilities:

This clerical position supports the Women, Infants & Children Program (WIC) within the Okaloosa County Health Department (OCHD). Duties require a high degree of accuracy and above average skills in working with data and figures.

Performs clerical duties as required. Remains knowledgeable of unit procedures and is able to convey appropriate information in a pleasant and business-like manner to the public and fellow staff members. Responsible for facilitating or providing language translation to clients. Answers the phone using proper telephone technique, routes calls to appropriate person, receives and delivers messages to staff. Provides information to the general public on how to apply for WIC benefits. Notifies clients of documentation needed for WIC appointments.

Documents and determines the financial eligibility of all clients according to established procedures. Enters data into the Florida Wise System. Takes new client information over the phone or in person and enters information into Florida Wise. Completes low risk second contacts and provides basic nutrition education. Schedules return visits to the Women, Infants & Children clinic for appropriate follow up. Ensures that all high-risk or medically high-risk clients are referred to the Licensed Dietitian. Refers clients for low-risk diet consult at time of certification.

Issues Women, Infants & Children benefits to qualified participants and prints cards for all clients. Issues seasonal Farmers Market Nutrition Program coupons to qualifying participants Reconciles all Farmers Market Nutrition Program coupons for Women, Infants & Children staff. Works with the Crestview Supervisor on the seasonal Farmers Market Nutrition Program logs, issuance, and reconciliation.

Serves as the lead role in Voter Registration duties and is responsible for on-going voter registration activities and maintaining a good working relationship with the county supervisor of elections office(s). Ensures that all completed voter registration forms are sent to the county supervisor of elections office within five calendar days after receipt.

Prepares travel authorizations and reimbursements for staff as required. Ensures that appropriate documentation is attached and accurate, and that prepared travel forms are submitted within the timeframes set by the Statewide Travel Management System. Works with Travel Expert and Travel Champion to resolve any issues with submissions.

Works with WIC leadership to maintain inventory and ordering of Local Agency Printed Materials. Responsible for Drive-Away kit to ensure it is fully stocked with all supplies and that the most up to date forms and manuals are printed and in place. Maintains a supply of paper certification forms for when the Florida Wise system is down. Participates in training and development activities to remaining knowledgeable in all program areas in order to provide appropriate information to public clients and fellow staff members.

Performs all other duties as assigned in support of the Agency’s mission and vision.

Required Knowledge, Skills, and Abilities:

• Job duties require the ability to work independently and as part of a team.

• Job responsibilities require individual development of priorities for effective performance of duties, including re-prioritization in response to changes in circumstances.

• Employees are expected to devise effective solutions to situations encountered based on the general goals and objectives of the function.

• Duties require the compilation, interpretation and reporting of information.

• Knowledge of nutritional needs of pregnant, postpartum and breastfeeding women; infants; and children under the age of 5.

• Basic computer skills.

• Ability to work with a variety of ethnic backgrounds.

• Ability to counsel clients individually as well as conduct group education classes.

• Provide excellent customer service to all internal and external customers.

• Effectively communicate basic or non-technical information to coworkers and others.

• Experience using computers and basic office equipment

• Experience using Microsoft Office applications (Outlook, Teams, Word, Excel, PowerPoint) in a professional setting.

  Qualifications:

  Florida Department of Health Mission, Vision, and Values:

  Mission:

  To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

  Vision:

  To be the Healthiest State in the Nation.

  Values:

  I nnovation: We search for creative solutions and manage resources wisely.

  C ollaboration: We use teamwork to achieve common goals & solve problems.

  A ccountability: We perform with integrity & respect.

  R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

  E xcellence: We promote quality outcomes through learning & continuous performance improvement.

  Where You Will Work:

  Okaloosa County Health Department – Fort Walton Beach, FL

  The Benefits of Working for the State of Florida:

  Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;

• Nine paid holidays and one Personal Holiday each year;

• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;

• Retirement plan options, including employer contributions

  (For more information, please click www.myfrs.com );

• Flexible Spending Accounts;

• Tuition waivers;

• And more!

  For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com .

  Please be advised:

  Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

  This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

  Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

  If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

  The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

  Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

  The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

  Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

  The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

  Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

Nearest Major Market:Fort Walton Beach