Title:

Administrative Specialist IV

KBR is looking for an Administrative Assistant IV, to provide administrative support to managers and department members. Responsibilities may be unique to a specific function or department such as Procurement or Engineering but are mainly administrative in nature. Under general direction, you will work within a specialized function to complete broadly defined tasks supporting managers and technical staff.

Functional job responsibilities will include but are not limited to:

• Provide administrative support to Management and Departments.

• Manage and track weekly schedules, travel, vacation, WFH/In Office.

• Arrange and set up conference rooms for internal band client meetings, via Teams and Zoom.

• Assist with Travel arrangements using the Concur Travel System.

• Assist with travel visas, business letters and passports.

• Arrange in-office meals and off-site client/vendor lunches and dinners.

• Reconcile monthly American Express expenses.

• Assist with weekly timesheet reminders, submittals, and approvals.

• Create IT requests for new/returned equipment, cell phones, IT accessories, software, executive level approval rights, access to Project Management folders.

• Request approval and create new subcontracts, change orders, service entries, and invoices.

• Prepare and mail invoice packages to send to clients for payments.

• Assist with the new hire orientation process, by creating an IT ticket to request IT equipment, SAP access, Group folders, software, company phone, monitors, laptops, and any IT accessories.

• Assist with employee badge and building access, parking/bus passes, office seating, company logins, SAP timesheet training, AmEx and cell phone requests, access to Concur travel and expense report system, and making sure they are added to the company distribution lists.

• Help with creating mail shipment requests for FEDEX, DHL, or USPS.

• Assist with submitting facilities requests, such as moves, reprographics, maintenance, or repairs.

• Assist with payments using the financial invoice system or Corporate Purchasing Card.

• Make purchases for employee gifts and employee or client giveaways.

• Assist with last minute requests and walk ups.

• Assist with after-hours requests from overseas.

• Assist with AT&T billing and credit card payments.

• Back-up and assist other administrative team members when needed.

Required Education, Experience, & Skills:

• High school diploma and 8+ years of experience.

• Problem solving and recognition skills.

• Effective oral and written communication skills.

• Have a positive and "can do" attitude.

• High level knowledge of Microsoft Office applications.

• Adaptability, professionalism, and honor confidentiality.

Preferred Education & Skills:

• Prior use of SAP.

KBR Benefits​

KBR offers a selection of competitive lifestyle benefits which could include 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, or flexible work schedule. We support career advancement through professional training and development.​

Click here to learn more: KBR Benefits (https://careers.kbr.com/us/en/kbr-benefits)

Inclusion and Diversity at KBR​

At KBR, we are passionate about our people, sustainability, and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a more inclusive and diverse company. That commitment is central to our team of team’s philosophy and fosters an environment of real collaboration across cultures and locations. Our individual differences and perspectives bring enhanced value to our teams and help us develop solutions for the most challenging problems. We understand that by embracing those differences and working together, we are more innovative, more resilient, and safer. We Deliver – Together. ​

Click here to learn more: Inclusion and Diversity at KBR (https://www.kbr.com/en/who-we-are/our-people/inclusion-and-diversity)

KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.