Description/Job Summary

The Billing Coordinator is responsible for compiling, managing and executing attorney billing.

Responsibilities/Duties

• Compile and process a high volume of attorney bills to clients on a monthly basis

• Review and edit pre-bills in response to attorney and secretary requests

• Apply retainer/on-account funds as directed by attorney and as per Firm policy

• Process write-offs following Firm policy

• Execute complex bills, such as multiple discounts by matter, split party billing , and prepare electronic bills in a timely manner

• Submit invoices electronically and assist in resolving issues that might arise

• Review and verify accuracy of billing supporting documentation as required

• Research and respond to internal and external inquiries regarding billing issues and problems in a timely manner

• Identify and resolve billing inaccuracies

• Create billing schedules and various other billing analyses as required

• Effectively interact and communicate with attorneys, secretaries and clients

• Distribute monthly partner reports

• Review and update comments for reports distributed to the Finance Committee and Partners

• Attend Partner meetings and weekly management meetings to review unbilled matter comments, matter on-accounts and e-Billing issues

• Work cooperatively with Collections staff and assist with accounts receivable issues to minimize credit balances

• Observe confidentiality of client and Firm matters

• Provide backup assistance as needed

• Assist with special projects as needed

• Perform other duties as assigned

Required Skills

• Ability to effectively communicate and present information verbally and in writing

• Ability to work effectively as an individual and within groups

• Ability to use an accounting calculator

• Proficiency in MS Office Suite, particularly in Excel

• Must be detail oriented and organized

• Ability to work with a high degree of accuracy

• Excellent analytical and problem-solving skills

• Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment

• Ability to adapt to all work situations in order to achieve desired results

• Flexibility to work additional hours as needed

• Ability to commute to and worrk in office a minimum of 3-4 days per week

Preferred Skills

• A minimum of 1 to 2 years of finance, accounting or e-Billing experience in a law firm preferred

• Knowledge of 3E billing system or comparable billing program preferred

Required Experience

• 1 to 2 years of relevant experience required

Required Education

• High School diploma or GED equivalent

Preferred Education

• Bachelor's degree from four-year college or university, preferred, or, equivalent combination of education and experience

Details

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