executive assistant.

• irvine , california

• posted april 29, 2024

job details

summary

• $34 - $40 per hour

• temporary

• bachelor degree

• category office and administrative support occupations

• referenceAB_4524221

job details

Company seeking an Executive Assistant to support the CEO. You will be responsible for managing their calendars, scheduling meetings, preparing agendas, travel arrangements (domestic/international), preparing reports, managing expense reports, and other duties as assigned. This is a contract assignment but could have a possibility of going perm if it is the right fit. You will be working M-F 8am-5pm with weekends off. Must have some flexibility with your hours. This role is a Hybrid schedule working M/F at home and T/W/Th in office. The pay rate is between $34-$40/hr. Have some flexibility DOE. During your employment with Randstad you are paid on a weekly basis!! If you have experience as an EA supporting a higher level executive (President, GM, SVP, C Suite) then this could be a good opportunity for you. Added bonus if you are also a sports fan. If interested today and schedule an interview. They are looking to have someone in the seat by 5/6. If you have any questions email Jessica at jessica.schutter@randstadusa.com.

salary: $34 - $40 per hour

shift: First

work hours: 8 AM - 5 PM

education: Bachelors

Responsibilities

• Organize and manage team calendars

• Assist in the preparation of regularly scheduled reports

• Arrange extensive travel and logistics: domestic and international

• Calendar coordination: arrange appointments, meetings and conference calls

• Manage processes that support the daily activity of the President (e.g., reminders, folders, to-do list, organize notes that prompt calendar action)

• Plan and coordinate meetings, off-sites, and other projects domestically and potentially globally

• Prepare meeting agendas and attend meetings to create/record action items are recorded and appropriate follow up

• Maintain Brand leadership tracker for President

• Coordinate the Monthly Business update meeting including agenda and presentation materials.

• Provide support in preparation and in production of material (agendas, presentations, production grids etc.) for events/meetings

• Manage confidential information using judgment and discretion

• Communicate with individuals inside and outside of department, at all levels of the organization, and welcome and direct visitors

• Produce and run reports needed

• Maintain department DTO calendar

• Submit and reconcile expense reports

• Provide general support to visitors

• Act as the point of contact for internal and external clients

• Liaise across company with executive and senior administrative assistants to handle requests and queries from executive leadership

Skills

• Scheduling Meetings

• Travel Arrangements

• Prepare Meeting Agendas

• Expense Reports

• Handling Confidential Information

• Maintaining Calendars

• Organizational Skills

Qualifications

• Years of experience: 3 years

• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

Applications accepted on ongoing basis until filled.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

get in touch

we are here to help you with your questions.

JS

jessica schutter

• +1 949 727 3205 (tel:+1 949 727 3205)

• jessica.schutter@randstadusa.com