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Rutgers The State University Academic Programs Assistant in New Brunswick, New Jersey

Position Details

Position Information

Recruitment/Posting Title Academic Programs Assistant
Posting Number 24TM0138
Department Off-Campus Centers
Overview
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary
Rutgers, The State University of New Jersey, is seeking a Academic Programs Assistant for Rutgers Statewide, reporting to the Manager of Academic Programs.Among the key duties for this position are the following:
  • Provides day-to-day administrative and student support, as well as program coordination for student-related activities and events for the Rutgers University Statewide site located at Mercer County Community College.
  • Serves as the program and student informational liaison.
  • Maintains student data files, which includes generating and reviewing reports (e.g., student enrollment, course offerings, rosters, etc.).
  • Supports social media efforts (e.g., website, Facebook, etc.) and provides CRM support.
  • Provides facilities support, which may include but is not limited to, room scheduling, assigning and providing necessary equipment, coordinating with facilities management (e.g., reporting maintenance requests, repairs, etc.) and providing basic tech support.
  • Assists students with successfully completing the enrollment process to the Statewide Mercer location.
Position Status Part Time
Hours Per Week up to 19.5
Daily Work Shift
Work Arrangement
FLSA Nonexempt
Position Salary $15.00- $20.00 per hour
Payroll Designation PeopleSoft
Terms of Appointment Temporary Staff Appointment - Hourly
Qualifications

Minimum Education and Experience
  • Bachelor's degree in a related field, or an equivalent combination of education and/or experience.
Certifications/Licenses
  • A valid driver's license will be required for this position; use of personal vehicle in order to travel for business demands.
Preferred Qualifications
  • Previous experience working in higher education preferred.
  • Two years of experience in administrative and program support.
Required Knowledge, Skills, and Abilities
Equipment Utilized
Physical Demands and Work Environment
  • Ability to lift 25lbs.
  • Must be able to work a flexible schedule, especially during the academic year.
  • May be asked to provide on-site assistance at other Higher Education Centers in NJ.
Special Conditions
  • Clean Driving Record.
Posting Details

Posting Open Date 04/17/2024
Posting Close Date 05/17/2024
Open Until Filled No
Special Instructions to Applicants
Regional Campus
Home Location Campus Off Campus
City West Windsor
State NJ
Location Details
Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements

Under Policy 100.3.1 , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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