Job Information
Robert Half Project Accountant in Sacramento, California
Description PROJECT MAINTENANCE
o Maintain knowledge of current California construction lien laws o Understand prime contract as it pertains to payment terms, insurance requirements o Review and enter any transfer of expenses into and out of project-related accounts o Review labor costs for work related to a project o Review and overhead charges to be applied to a project o Review account totals related to project expenses o Investigate project variances and submit variance reports to project manager o Investigate all project expenses not billed to customers o Create and submit any government reports and sales tax calculations related to project o Compile information for internal and external auditors, as required
o Close out of completed projects including consolidating sub files, AP files, contract files, billing files, daily reports, certified payrolls, reports
ACCOUNTS RECEIVABLE / COLLECTIONS o Review and post monthly owner billings
o Contacting Project Manager of billing and collection status o Cash flow projections of owner payments: daily/weekly/monthly o Reconcile Accounts Receivable Aging related to project o Enter job deposits into CMiC and submit notification to project manager o Respond to requests for more detail from customers
o Report to project manager regarding the remaining funding available for projects
ACCOUNTS PAYABLE – TRADES
o Issue, post & file W-9’s o Process Credit Applications for Director of Finance’s review and President’s signature o Process material invoices, White Cap, Home Depot, etc. o Process equipment invoices, United Rental etc.
o Process all utility, rental invoices
o Cod and process gas card invoices and credit card statements o Maintain electronic purchase orders, work orders, packing slips o Reconcile all vendor account statements o Reconcile Accounts Payable Aging o Prepare invoices for check run o Distribute checks with invoice register to Director of Finance for final review prior to signature o Process 1099’s
07.14.20
ACCOUNTS PAYABLE – SUBCONTRACTORS o Compliance tracking
Review/update compliance report
Log incoming items in compliance log
• Lien waivers
• Misc. labor compliance items
• 20 Day Preliminary Notices
o Sub Invoice Processing
Post approved subcontractor invoices
• Verify cost coding
• Request SCOs from PMs as needed
o Maintain subcontractor payments and releases according to the established system o Create/process Joint Check Agreements with subcontractors/2nd tier subs/suppliers o First point of contact for all subcontractor calls/emails
Work with subcontractors on all compliance items – training as needed o Check runs
Select billings in compliance and prepare for check run
Prepare unconditional lien releases to send with checks
Distribute checks with invoice register to Director of Finance for final review
After authorized signer signs checks, Receptionist to send payments to subcontractors via mail/pickup/PM delivery/Fed-Ex, according to prior agreements
o Project closeout assistance
Request final contract and retention billings from subs – work with Project Manager
Process joint checks as needed for 2nd tier subs
Gather unconditional final lien waivers
Assist PMs with final subcontract reconciliation and internal subcontract change orders as needed Requirements Construction Projects - Accounting
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