Working Title: Contract Coordinator

Job Class: Management Analyst 3

Agency: Human Services Dept

• Who May Apply : Open to all qualified job seekers

• Date Posted : 04/18/2024

• Closing Date : 05/01/2024

• Hiring Agency/Seniority Unit : Human Services Dept / MAPE DHS Central Office

• Division/Unit : DHS - Central Office / Compliance Contract Functions

• Work Shift : Day Shift

• Work Hours : 8:00am - 4:30pm

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $26.64 - $39.06 / hourly; $55,624 - $81,557 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 214 - MN Assoc of Professional Empl/MAPE

• FLSA Status : Nonexempt

• Telework Eligible : Yes

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment.

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

* Telework (https://mn.gov/mmb-stat/policies/1422-telework.pdf) (Within Minnesota or neighboring states) and flexible hours options are available .*

As a Contract Coordinator, you will manage and coordinate the Minnesota Department of Human Services (DHS) contracting process for all Department contracts, including but not limited to professional/technical contracts, grants, interagency agreements, income contracts, annual plans and master contracts. The incumbent will participate in the development of an Annual Contract Plan for the Department and review all contracts initiated by the Department to ascertain compliance with as to form, execution and Department of Administration and Department policies. The incumbent will also refine and manage contracting data on all Department contracts and contractors, and to integrate with the procedures utilized by the Statewide Integrated Financial Tools (SWIFT) system utilized by the State for contract execution. The integration and continuous monitoring of these procedures assures the successful procurement of numerous professional/technical and grant services for the Department.

Responsibilities include but may not be limited to:

• ActasacentralresourceforallagencypersonnelthatdraftRFPs,contracts,andotherlegalagreementsbyproviding accurateinformation andassistance regardingtheState'scontracting processandtheprocedures governingtheState's contractingmethods.

• ManagetheexecutionoftheDepartment'scontractsandrelateddocumentsassuring compliancewithStatelawsandDepartmentpoliciesgoverninglegalagreements.

• Manage the Department Annual Plans to assure Department adherence with specific plan components authorizedby the Department of Administration.

• Manage,operate,andprovidesolutionstoissuesthatarisewiththeContractingUnit'sSharePointsite.

• Assist Departmentprogram staffonthe use ofSharePoint forthe entry and review of all types of legal agreements, includingbutnotlimitedtoprofessional/technicalcontractsandgrantcontracts.

Minimum Qualifications

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month, day and year for each job held.

Two (2) years of professional accounting, financial analysis, contracts coordination, and/or budgeting and reporting experience.

Experience must include:

• Overseeing budget and/or contracts management.

• Advanced knowledge of Microsoft Office programs (Outlook, Word, Excel, etc.) sufficient to create and modify emails, letters, documents, reports, charts, graphs, spreadsheets, and presentations.

• Demonstrated ability to assess and evaluate challenges, collect relevant data, analyze the data, and provide feasible recommendations in both a summary format and a comprehensive report format.

• Ability to make recommendations on important decisions and provide evidence to support decisions or help leadership make decisions.

• Demonstrated experience initiating and successfully completing projects.

• Ability to collaborate with a variety of stakeholders, including diverse community partners.

* Bachelor’s degree in related field may substitute for one (1) year of professional experience.*

Preferred Qualifications

• Experience in organizing purchases, developing, writing, editing, and administering RFPs, contracts, policies, procedures, comprehensive reports, and related documents.

• Proficiency in Microsoft SharePoint.

• In-depth working knowledge of the MNIT, DHS, & MNsure organizations, especially in the areas of policies, procedures, programs, systems, and contacts related to procurement and invoice processing.

• Knowledge of IT standards, procurement and contracting, policies, and practices.

• Variety of experiences working effectively with others from different backgrounds and cultures.

Additional Requirements

REFERENCE/BACKGROUND CHECKS – DHS will conduct reference checks to verify job-related credentials and a criminal background check prior to appointment.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.